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Wedding Receptions, Have You Thought Of Everything?

Plans for the wedding reception should be initiated as soon as the wedding date is set. Advanced notice of 3 months is usual for many venues although longer may be necessary for popular venues or at busy times of the year.

The reception should be held near to location of wedding ceremony if a possible as this simplifies the transport arrangements.

Ask friends and acquaintances for recommendations when choosing a reception venue. It is essential to visit the venue before making a booking. Relying on telephone enquiries and pictures in brochures is not adequate preparation when making such an important decision.

Once you know these things, and you have a few places in mind that fit that budget and size, then it\’s a question of balancing a number of different considerations, including the following:

What\’s the decor like? Does it fit your wedding style? Will you have to spend a lot of money on flowers and decorations to make it beautiful? Do they have an in-house caterer, and do you like that food? While an in-house caterer makes things easier, and usually cheaper, sometimes the hall can be beautiful, but the food ho-hum. Do they have a limitation on which caterers you can use? Do they have adequate coat check and bathroom facilities? Do they have an alcohol license? Will they allow you to bring your own liquor
(This is usually cheaper, even with the customary corkage fee) What\’s the cancellation policy? Is there a payment schedule? What kind of deposits are required? Are there any hidden costs? Before you sign the contract, read it carefully. What are the overtime charges? Is there room for a band and/or dancing? Is there a space for the bride and groom to change and/or relax? Where will you take photographs? Who will be supervising and troubleshooting the day before your wedding? Can you meet them now? Where can your guests park? Are there extra fees for parking? Do they have valet parking? Especially if you\’re considering museums or private clubs, what are the limitations on what decor you can have? If its an outdoor location, do they have any backup plans for rainy days? If not, is there a place that you can put up a tent/marquee? Of course, if you are getting married in the backyard, these are still good questions to think about!


Most reception venues will quote you a cost per head for food and drink, plus a hire charge for the venue (or hire of a marquee) plus the cost of any entertainment, a toastmaster, cake stand etc. In your initial consultation with a venue, get a full list of all the possible costs and charges. Decide roughly what your budget is and your ideal head count and then the venue price range will become clear.

Before you plan your reception know exactly where you want people to mix and mingle. Fantastic receptions brim with family and friends who feel comfortable, meet, talk, dance, and become acquainted with one another. Don\’t let guests leave early, slip away to check out the impressive surroundings of your location, or run outside for a smoke and then never come back to join the party. Define the space with ribbons or closed doors. Don\’t be afraid to close off certain areas or rooms. The liveliest receptions have a common area where guests are mingling and activities are taking place. A designated space ensures guests catch and capture each wonderful moment as it unfolds.

Remember, 80% of your guests won\’t know each other. The greatest wedding memories are the new friendships and extended family bonds created at your wedding. Use interactive games, specialty dances, bold announcements, or fun activities during the reception to break the ice and help people get to know one other. Suddenly you\’ll see people laughing and enjoying themselves instead of feeling shy or retreating on the sidelines.

The bride sets the stage and the tone for reception party. This is the time and place for all brides to let go, have fun, and toss any last minute worries aside. Let the months of planning and masterful professionals you\’ve selected take over and do what they do best. You only have one job – to be the most radiant and loveliest guest of honor. Show up and celebrate! If you are feeling stressed or overwhelmed, your guests will sense it and feel uncomfortable too. You have the power and pleasure to give your guests permission to let loose and have a great time!

Wedding Florist Marbella. Beautiful arrangements and bouquets for the bride and bridesmaids, buttonholes for the groom, vehicle and church decorations.


Filed Under: Wedding Reception

Tags: acquaintancesadequate preparationalcohol licensebathroom facilitiesbride and groombusy timescancellation policycaterercaterersEverythingextra feesliquorovertime chargesprivate clubsreception venuereceptionstelephone enquiriesThoughttransport arrangementsvalet parkingWeddingWedding Ceremonywedding receptionwedding style

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